41 st Annual Arizona Gay Rodeo
Friday Feb 12 th – Sunday Feb 14 th, 2027
Corona Ranch- 7811 S 29 th Ave, Laveen, AZ 85339
To become a vendor, please reach out to:
ERIK AVILA- VENDOR COORDINATOR
602-902-8815
ONCE A VENDOR SPACE HAS BEEN AGRRED UPON AND APPROVED BY VENDOR COORDINATOR, YOU WILL BE SENT A SECURE PAYMENT LINK.
COST
Business Entity Type:
For Profit
$300 Indoor Space
$200 Outdoor Space
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Non-Profit
(Pricing only available for indoor center and outdoor spaces)
$200 Indoor Space
$100 Outdoor Space
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Included with Vendor Space:
–
Space Sizes: Indoor: 9 ft x 6 ft | Outdoor: 10ft x 10ft
– 6ft Table + 2 Chairs
o Additional tables may be rented for $10 each
o Additional 8 ft or 6ft table may be provided for Indoor Corner Spaces
– 2 Vendor Passes (+15 per additional Vendor Pass)
– Limit of 3 people as Vendors at a time per vendor space, unless prior approval from Vendor Coordinator based on booth location. Outdoor spaces are larger and could be more forgiving for larger groups.
– Tablecloths required for front facing tables and must cover down to the ground. We have a limited supply of black tablecloths that could be lend to Vendors for the weekend.
– Electricity could be provided if communicated with Vendor Coordinator when purchasing space to make sure you are placed in an electricity accessible space. We make all efforts to make sure each space has access to electricity but not always guaranteed. Vendor must provide their own extension cords, lighting, credit card machines, cash registers, etc.
– Disclaimer: *We will do our best to give you the spot that you requested. If that spot is unavailable, we will notify you as soon as possible. Please understand that if not all spaces are filled or based on event needs, we may move you to a different space if necessary.
Restrictions:
– FOOD VENDORS (PREPARED) ARE NOT PERMITTED.
o Vendors selling snacks or pre-packaged foods may be permitted but please reach out to the Vendor Coordinator first. Rancho Corona has their own food vendors that they bring to their events. If you are interested in being a Food Vendor, please reach out to the venue directly.
– We may reject a vendor based on possible exclusivity deals with other sponsors.
Specific Space Restrictions:
– Indoor Center Spaces
o Ideal for vendors who may only need a 6 ft table for their booth such as informational booths, non-profits, etc. Non-Profit discounted pricing available.
o 9 ft x 6ft area
o 6ft height clearance preferred: Large banners/curtains/space dividers not encouraged in these spaces. Tents not allowed.
o Limit 3 people as Vendors per space at a time
– Indoor Corner Spaces
o Ideal for vendors who have enough product to fill two tables and can create a corner set up to block off that area. Non-Profit pricing not available for these spaces.
o 9ft x 6ft area(extra space may be allowed with prior approval based on needing to create a corner space with 2 tables)
o Must have 2 tables set up to create a corner space as depicted on the map. Both tables could be provided ( 6 ft or 8 ft ) if needed.
o 6ft height clearance preferred: Large banners/curtains/space dividers not encouraged in these spaces. Tents not allowed.
o Limit 3 people as Vendors per space at a time
– Indoor Wall Spaces
o Ideal space for Vendors with large set ups that require a higher clearance, tents, curtains, or more space. Non-Profit pricing not available for these spaces.
o 10 ft x 10 ft area
o No height clearance requirements. Tents are allowed on Wall Spaces.
o Limit 4 people as Vendors per space at a time.
– Outdoor Spaces:
o Ideal space for Vendors with large set ups that require a higher clearance, tents, curtains, or more space. Non-Profit discounted pricing available.
o 10 ft x 10ft area
o Tent not provided but highly encouraged. No height clearance requirements.
o Limit 4 people as Vendors per space at a time. Prior approval from Vendor Coordinator if planning to have more people at a given time.
FAQ:
– What does the weekend look like as a Vendor at the Arizona Gay Rodeo:
Rodeo Dates and Time Expectations:
FRI 2/12/27- SET UP DAY FOR VENDORS AND REGISTRATION FOR CONTESTANTS
12 PM – 5 PM: Vendor Set-Up Time
6 PM – 8 PM: Complimentary Dinner for everyone
*First come first served for anyone at the Rodeo.
7 PM – 9 PM: Entertainment inside Pavillion
Friday is a day we use for vendors to check in, get their vendor passes, start setting up their space a day earlier to make Saturday morning easier, etc. It is not mandatory to come in Friday, but we ask that you vendor booth be set up by 10 AM on Saturday. Keep in mind that the venue reserves the right to charge $10 for parking each day. Usually, they will charge for parking around 2pm on Friday. It is a small, mainly contestant crowd on Friday, but you are welcome to stay, enjoy a complimentary dinner, entertainment, and keep your booth open if you would like.
SAT 2/13/27- RODEO COMPETITION DAY 1
Doors open: 8 AM
Rodeo Start Time: 10 AM
Entertainment until: 9 PM
Vendors asked to keep booths open until at least 6 PM but are welcome to stay until entertainment is over. We prefer that Vendors keep their booths open and look inviting as long as possible to keep the energy going. We have entertainment until 9 PM.
*Venue reserves the right to charge $10 per car for parking each day. Saturday is our longest and busiest day.
SUN 2/14/27- RODEO COMPETITION DAY 2 AND AWARD CEREMONY
Doors open: 8 AM
Rodeo Start Time: 10 AM
Vendors asked to be torn down by 6 PM, especially if located closer to the stage. Communicate with the Vendor Coordinator that day of if you need more time to tear down.
*Venue reserves the right to charge $10 per car for parking each day. We start setting up for our award ceremony and dinner at 6pm.
– Is there a fee for parking at the venue?
There will be a $10 parking charge per vehicle/per day for all vehicles. This is charged by the venue, not our organization.
– Is there overnight security at the venue?
There will be security there overnight, but we do not recommend leaving products overnight if they cannot be locked up. We are not responsible for items left unattended.
– What if I need more than the 2 Vendor Passes that come with my purchase?
Keep in mind that some spaces have restrictions on how many people can be in the booth as vendors. Usually as space is limited and to not encroach into neighboring spaces, there is a limit of 3 people as Vendors per space, unless stated otherwise. If you have multiple people that are coming in for different shifts, you can arrange with the Vendor Coordinator to have people be switched out at the door for shift changes or if you need to leave vendor passes overnight for a different group of people to pick up passes the next day.
– Is electricity provided?
You must let the Vendor Coordinator know if you are needing electricity when you are purchasing your booth to make sure we place you in an electricity accessible location. If needing electricity, please bring your own long extension cord. Electricity is provided but the outlets we run may not be directly behind your booth and bringing your own extension cord (about 10-20ft) would allow you to be prepared if you need a few extra feet to connect to an outlet. Please let me know if your electricity requirements would exceed that of what a normal extension cord outlet would be able to provide. (i.e. hot press, multiple large lights, small refrigerator) since it could create a surge with the generator that we bring.